Completing Your Sign-On Package - as easy as 1-2-3!

The following are the supporting documents to the forms you must sign off on in your offer of employment package sent via DocuSign. Your offer of employment package must be completed in full and submitted to the People Shared Services via DocuSign no later than the date specified in your offer of employment email. If you are unable to complete this entire process, there will be a delay in your pay and benefits enrollment

Step 1 – Photo Requirements

1.1 Email a photo to Security for your Employee ID Badge – Please provide a photo with the following specifications:

Step 2 – Complete the following forms

2.1 Please review the following Capital Power policies and documents. During your first day at Capital Power, you will receive access to Workday, Capital Power’s HR Information System. In Workday, you will receive an onboarding task requesting you to acknowledge that you read and understood all the policies and documents listed below.

Capital Power policies and documents

2.2 Please complete the following W-4 Federal Withholding form and attach it in your DocuSign offer of employment package:

2.3 Please complete the applicable State Withholding form:

2.4 Please do the following on your first day of work:

You will be required to complete an I-9 Form provided by an Administrative Assistant. Please bring an original copy(ies) of your identification

2.5 Benefits Information

As a permanent employee, please take some time to review the following document regarding your benefits.

2.6 401k Plan

As a permanent employee, please take some time to review the following document regarding your 401k Plan.

2.8 Additional Information

Capital Power policies and documents:

  • Capital Power Corporate Dress Code (PDF)
  • Generosity:
    • Our Generosity matched giving program recognizes your charitable community donations by providing an unlimited match when you donate to a registered North American charity. Access your match any time for any amount all year. All eligible donations must be to registered charities in North America (i.e. no unregistered associations or GoFundMe). Visit the Intranet to apply for your match.
  • Paid Volunteer Time:
    • Permanent employees are eligible for up to 8 hours of paid volunteer time each calendar year for volunteering in the community. Employees can access this time to volunteer during regular working hours. For facility employees requiring shift coverage, your Paid Volunteer Time can be accessed on your own time. Time is coded in Workday. Visit our Intranet page to found out more details.
  • After Hours Personal Development Program:
    • Permanent employees are able to participate in our After Hours Personal Development Program, which can be used to fund a wide variety of learning and development opportunities. Here are a few highlights of our program:
    • Funding is available for each program year
    • Full-time Employees – up to $3,000 (US currency)
    • Part-time employees – up to $1,500 (US currency)
  • Eligible Expenses are: course fees, materials (i.e., books), study aids, tests.
  • Learning must be at an accredited post-secondary institution or through a professional association.
  • These courses are to be completed during your personal time.
  • Employee must have completed and passed the course prior to requesting reimbursement.

Step 3 – Return Complete Sign-on Package

All forms must be completed and attached in DocuSign no later than the deadline specified in your offer of employment email.

Once the documents are completed and submitted, People Shared Services will automatically receive an email from DocuSign with your completed documentation.

Step 4 – Workday Onboarding Activities

One week prior to your start date with Capital Power, you will be able to log into our Human Resources Information Systems, Workday. Here you can action on completing all your onboarding activities prior to your first day. If the onboarding activities aren’t completed by the end of your first week, you may experience a delay in your pay.